Facilities and Risk Coordinator

Overview:

This position performs a combination of support functions across the following areas: facility operations, health & safety, maintenance, risk management, emergency planning, vehicle maintenance, and compliance.

Essential Duties & Responsibilities:

- Assists with preparing vendor and consultant contracts as requested.

- Leads safety efforts/activities as the Safety Committee Chairperson.

- Ensures compliance, under the direction of the QAI Coordinator, with CARF Health & Safety standards.

- Develops a working relationship with local and state level emergency management personnel.

- Ensures safety drills are completed, properly documented, and appropriately reported.

- Coordinates with vendors and facilities to make sure annual inspections are completed: alarm systems-fire & security, fire marshal, etc., as assigned.

- Checks monthly: smoke detectors, exit lights, thermostats, and changes air filters, smoke detectors.

- Maintains current vehicle inventory, ensures tags, inspections, and registrations are current, will initiate check requests for tag renewals, and visit license plate agency.

- Collects monthly vehicle maintenance checklists completed by facilities and conducts follow-up on any indicated need for service or repair.

- Works closely with the COO, facility supervisors, and Maintenance Manager with all facets of facilities and vehicle maintenance.

Acts as point of contact and follows through with supervisors regarding arranging repairs for all facilities and vehicles.

- As needed, contacts service vendors for appointments and follows up with supervisors to assure repairs have been completed.

- Position will participate in on-call services for urgent facility and vehicle requests.

- Will become familiar with alarm and fire systems operations.

- May assist with physically demanding duties such as moving furniture, loading, file boxes, or appliances, as needed.

- Manages group home licensure renewal process to include: ensures licensure applications are filed timely.

Documentation:

May author reports and other documentation as required for the position to include committee agendas, minutes, follow-up, emails, completing safety forms, working with contracts, etc.

Qualifications

Knowledges, Skills, and Abilities Required:

Must have basic knowledge of best practices regarding safety and risk assessment for commercial and/or government properties.

Ability to exercise sound judgment in making decisions in conformance with established policies and regulations.

Must have ability to express oneself effectively in oral and written form.

Basic knowledge of facility safety, vehicle maintenance, building maintenance.

Should be able to lift 50 pounds unassisted.

Knowledge of computer-based office equipment and systems, especially MS Word, and Excel.

Minimum Education & Experience Requirements: Graduation from high school or GED plus a minimum of five years of experience in a related setting. Two-year, Four -year, or technical degree is preferred, experience with facility management, or safety programs is preferred.

Basic knowledge of safety programming, risk management, facilities management is required.

Adaptability

- This position requires on call availability.

- This position may at times work in the evenings or on weekends.

- Travel between facilities is required.