Senior Accountant

Job Title : Senior Accountant
Job Location : Richmond VA
FLSA Status : Exempt
Salary Range:  $90k annually plus bonus

About:

AIR Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.

We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors.

Check out our website :  AIR Control Concepts | HVAC Partnerships, Growth & Support Across North America

Job Description:
The Senior Accountant is an integral member of the GAAP accounting team, reporting to the Director of Technical Accounting. The role is responsible for performing and reviewing complex accounting activities, ensuring the integrity of the general ledger, and maintaining compliance with corporate policies and U.S. GAAP. In addition, this position serves as the primary accounting resource for AIR’s self-funded insurance program, overseeing its financial activity, funding, banking reconciliations, and reporting in partnership with Benefits and Treasury.

Approximately 50% of the role will focus on accounting and banking oversight for the self-funded insurance program. The remaining approximately 50% will support general ledger accounting, month-end close, financial analysis, internal controls, and process improvement for assigned entities. The allocation may vary with close cycles, program implementation, and business needs.
This is a hands-on accounting role ideal for a driven, detail-oriented professional seeking exposure to multi-entity accounting, self-funded insurance financial operations, consolidations, and finance transformation in a fast-paced, high-growth environment.

Essential Duties and Responsibilities:
Self-Funded Insurance Accounting and Banking Oversight

- Oversee day-to-day accounting and financial reconciliation activities for the self-funded insurance program, including medical and pharmacy claims, administrative fees, stop-loss premiums, and reimbursements, as applicable.
- Prepare and review journal entries, expense accruals, prepaid balances, receivables, and balance sheet reconciliations associated with the program.
- Coordinate with Benefits, third-party administrators, brokers, and actuarial resources to obtain claims data and support the calculation, documentation, and recording of incurred-but-not-reported (IBNR) claims liabilities and related adjustments under the Director of Technical Accounting’s review.
- Monitor claims funding requirements and cash balances; prepare funding forecasts and coordinate timely transfers and payments with Treasury and authorized approvers in accordance with company policies.
- Provide accounting oversight of designated claims funding and insurance-related bank accounts; reconcile bank activity to administrator reports and the general ledger, research discrepancies, and resolve outstanding items promptly.
- Review funding requests, claims payment summaries, and vendor invoices for consistency with supporting reports, contractual financial terms, and approved amounts; coordinate resolution of discrepancies with Benefits and service providers.
- Calculate, record, and reconcile insurance cost allocations and related intercompany balances across participating entities using approved methodologies.
- Track stop-loss reimbursement submissions, receivables, and collections in partnership with Benefits, administrators, and carriers; reconcile recoveries and escalate overdue or disputed amounts.
- Prepare monthly financial reports showing claims expense, administrative costs, funding activity, accrued liabilities, reimbursements, and actual-to-budget variances; explain trends and significant changes to Finance and Benefits leadership.
- Maintain documented controls and audit trails for funding, payment approvals, account access, and reconciliations, including appropriate segregation of duties and secure handling of sensitive information.
- Support program implementation, new entity onboarding, annual budgeting, year-end accounting, and audit requests related to self-funded insurance financial activity.
General Accounting and Related Responsibilities: General Ledger and Month End Close
- Execute and review journal entries, accruals, and balance sheet reconciliations to ensure accuracy and completeness.
- Perform and review intercompany reconciliations across multiple entities; research and resolve variances promptly.
- Record and reconcile commission accruals and payments to ensure accurate expense recognition and compliance with applicable accounting policies.
- Support the month-end close process for assigned entities, adhering to corporate deadlines and regional calendars.
- Prepare and review monthly analytical flux and variance analyses on key accounts to explain period-over-period changes.
- Ensure all financial data is properly recorded, documented, and supported in compliance with GAAP and company policy.
- Assist with consolidation and regional reporting packages.
Technical Accounting and Compliance
- Apply a strong understanding of U.S. GAAP to ensure accurate accounting treatment of transactions.
- Support the implementation of corporate accounting policies and internal controls across assigned entities.
- Participate in audit preparation and support, ensuring requested documentation is complete and accurate.
- Assist in maintaining compliance with sales and use tax requirements and related filings.
- Stay current on accounting standards and contribute to discussions around policy application and improvements.
- Identify and recommend process enhancements or automation opportunities to increase efficiency and accuracy in accounting operations.
- Support ERP system utilization (Oracle or similar) by maintaining data integrity and identifying configuration improvements.
- Assist in documenting Standard Operating Procedures (SOPs) for recurring accounting processes.
Cross Functional Collaboration
- Work closely with FP&A to ensure data integrity and provide input into management reporting and analysis.
- Partner with regional finance accounting team members in AR, AP, and Collections to ensure accounting entries and reconciliations accurately reflect financial activity and align with regional policies.
- Collaborate with Sales to validate commission-related transactions, contract activity, and revenue recognition inputs as applicable.
- Partner with Staff Accountants to review supporting schedules and reconciliations for accuracy and consistency.
- Actively pursue opportunities to expand knowledge in multi-entity consolidations, self-funded insurance accounting, process improvement, and financial analysis.
- Support finance transformation initiatives led by the Corporate Accounting team.
- Provide mentorship and GAAP guidance to Staff Accountants as needed.

Experience and Requirements:
- 3–6 years of progressive accounting experience, preferably in a multi-entity, high-growth, or complex organization.
- Bachelor’s degree in accounting required; CPA or CPA eligibility a plus.
- Strong understanding of U.S. GAAP and internal control principles.
- Demonstrated success in month-end close, balance sheet and bank reconciliations, journal entries, accruals, and variance analysis.
- Experience with self-funded health plan accounting, claims funding, insurance-related financial operations, or employee benefits accounting strongly preferred.
- Experience with ERP systems (Oracle, NetSuite, or similar) and intermediate to advanced Excel skills.
- Strong analytical and problem-solving skills with high attention to detail.
- Excellent communication and time management skills; ability to meet tight deadlines and manage competing priorities.
- Ability to collaborate effectively with Accounting, Treasury, Benefits, Payroll, and external service providers while maintaining confidentiality of sensitive financial and employee information.
- Proactive, collaborative team player with a continuous improvement mindset.

Benefits: 
We offer a competitive and comprehensive benefits package, including:
- 401(k) with employer match (immediate vesting)
- Medical – HDHP & PPO options, Dental and Vision
- HSA with employer matching contributions
- FSA & Limited FSA
- Employer Paid Life/AD&D Insurance
- Voluntary Life Insurance Plans
- Paid Family Leave
- PTO
- Paid Company Holidays – 10 Days
- Employer Paid Short-term Disability
- Long-term Disability
- Referral Bonus Opportunities
- Other voluntary fringe benefits

The Company provides equal employment   opportunity   in accordance with   applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.    
The Company   complies with   disability laws and provides reasonable   accommodations   to   qualified individuals.